Editorial Publishing with Prepress & Collaboration

Planning • Production • Collaboration

From production planning and content scheduling, through verification, conversion and print site delivery - including ad booking and processing, soft-proofing, team collaboration tools and digital editions - PuzzleFlow Publisher has it covered.


Publisher includes a complete set of PuzzleFlow tools and a customizable PDF workflow designed to provide for the needs the publisher, while making sure files are ready for the printer.

Publisher supports each editorial team, simplifies and validates the work of designers, provides tools for early detection of errors or mistakes, and allows every user to focus on their individual tasks, while providing an overview of the progress of each publication.

Publisher's planning option, includes a live flat plan, page approval, accurate previews, and communication tools. A unique venue for team collaboration and communication with external customers, ad agencies, printers and other external entities integral to the publishing and production process.

It's Under Control

Publisher is a solution for control over the publishing process, with tools for timely delivery of pages and advertisements, notification on exceeding or on approaching deadlines, verification of material completeness, technical compatibility, and proper files conversion, ensuring that the printer receives correct, undamaged, usable files.

Publisher also provides an advanced authorization system that makes simultaneous printing, control and delivery of multiple publications possible without slowing the process or endangering deadlines, while taking into account the confidentiality of data and the need to divide and assign tasks and limit access for greater security and efficiency.

Publisher Benefits


Publisher automates incoming and outgoing file verification, standardizes the process of file delivery to print suppliers, and provides a single source for monitoring and managing publications from file accusation, through creation to final file distribution.


Publisher simplifies the preparation pages and ads, allowing the production staff to focus on content rather than technical issues.

Centralization and Consolidation

Publisher centralizes and consolidates internal communication between individuals and teams, giving everyone a unified, archived and searchable tool for discussing production. External communication with suppliers is also possible through the same browser interface. Publisher facilitates the smooth exchange of information and tracking and monitoring discussions, corrections and approvals while providing full a single location to check on progress and assign and review specific task responsibilities.

Improved Print Production

Publisher can reduce print production costs while maintaining or improving quality through proper color management and ink optimization, total area coverage analysis, tools for digital trapping, and, most importantly, by supplying consistant and correct PDF files to the printer.

Internal Savings

While hard-proofing is fully supported, publisher makes it easy to move to color calibrated soft proofing. Clients have seen the reduction or elimination of physical proofing costs by optimizing or totally eliminating hard-proofing and switching to color calibrated soft-proofing.


Publisher's planning system helps to unify and eliminate separate planning standards from publication to publication. One standard and one source for managing and monitoring the progress of each publication from start to finish. Releasing each page as it is approved, eliminating the mad rush to prep files for the printer at the very last minute.

Production Planning

Publisher's focus is on planning, task execution, communication and coordination, streamlining and automating to meat and beat deadlines.

Production Plan and Progress

From the overall plan to the progress of each ad and page, Publisher provides mission critical information. Production managers can easily stay on top of every aspect of production, freed to use their experience and skills to guide and organize, rather than scrambling for information about a publication's status or fighting technical hurtles.

Configurable notifications make sure that all necessary production personnel are always informed, for instance, if a deadline is dangerously close, or has passed. However, publisher's modular approach to publication building and approval (ad-by-ad and page-by-page) helps to consistently meet and beat deadlines. And when files are approved and automatically sent for printing/publication all essential personel can also be informed, including the print provider.

Digital Flat Plan

Publisher's flat plan can show the entire publication in a single view, a complete representation of the assignments and status of both editorial content and ad space. Various colors reflect the status of each page and ad, content type and progress at a glance. The flat plan - and, for that matter, all features and functions - can be accessed through the browser based interface. Flat plans can also be printed, should a hard copy be required. All changes are kept in the publication's history and can be reviewed, and even restored at any time.


Behind the planning, and management, communication tools, the Publisher system is a powerful, automated PDF based preflight and production system.

The PuzzleFlow PDF library provides flexibility and compatibility for today's print production and e-file creation, and is engineered to support future industry developments in page description and publication technology. This powerful PDF library lets Publisher perform extensive tests and perform necessary technical corrections on each file - early in the process, and in a matter of seconds - to make sure they are correct, compatible, and ready for print and e-production.

All files are verified in the pre-delivery stage an easy to read preflight status report is made available. Over 150 test can be applied in seconds, and preflighting can be adapted to the publication and print suppliers preferences. Additional preflighting elminates errors that can happen when a page or ad does not conform to planned content: like size, colors, missing ads, etc.). We call this 'logical preflight' and its results are presented on there own "designer screen."

Universal Working Files

Within Publisher, everything is Converted into universal PDf working files. This means that documents can easily become print-ready PDFs, or e-publishing ready PDFs.

Publisher also performs the appropriate color conversion for high quality, accurate reproduction of each page. And, of course, a different conversion is applied for physical reproduction than that for electronic publishing. Publisher can even be taught to apply different color management depending on the printer that a file will be sent to, and automatically adjust should a last minute change be made in where the file will be printed. Both standards-based and full customer calibrated color management options are available to meet the highest quality requirements.

The PuzzleFlow PDF library within Publisher is used to produce hundreds of publications, world-wide, every day. This powerful, automated PDF core is used to ensure proper final file creation. Among other things, transparency handeling, color mapping, rich black and overprint correction, full vector based trapping and PDF/X workflow for high end standardization are built in.

Soft and Hard-Proofing

Your choice made simple with quick and accurate proofing options.

Perform proofing in one click. Print selected pages on any proofer. All information about device configuration and callibration is passed to the printer.

Many Publisher users choose to bypass hard proofing and use a calibrated display for accurate soft-proofs. Publisher offers on screen proofing, using its powerful color calibration capabilities to achieve color accuracy through an HTML5 browser. In this manner, Publisher provides a soft-proofing system that can be used in-house, or remotely from any location.

Team Collaboration and Communication

Editors, graphic designers, photo-editors, production specialists, printers... Publisher is designed to provide streamlined communications and a clear understanding of assignments and publication status.

Users can be assigned to the groups that reflect organizational structure, assignments, specialities, etc. Groups and accounts control access to areas of data associated with each production. Through Publisher web browser interface, users can access information, add notes, approve files, send messages, have discussions, do anything and everything they need from any location with any browser capable device.

Advanced Ad Handling

From planning to approval, ads are under control.

Publisher's unique ad stitching feature brings a new level of freedom to the editorial and advertising teams. By managing ad placement, providing a means to make sure ads and plans match, and automatically checking and fixing technical issues, Publisher provides the tools to allow both teams to act autonomously while working together. Editorial and advertising can even have separate deadlines, since all the publication's parts will come together in seconds upon final approval.

Print Site Delivery

Publisher will create PDF files tailored to meet each printer(s) production needs. Without manual file conversion, Publisher can be trained to automatically supply files in exactly the proper configuration.

Publisher adapts output files to each print suppliers requirements, smoothly conforming final output files to PDF standards and any required final file naming conventions, and and regardless of the internal naming convention, on-the-fly.

Final file delivery to print suppliers can be automated using FTP or integration with a cloud storage provider. Additional file protection and check sum validation can be applied to insure successful file transfers.

Digital Edition Support

Because files within Publisher are based on a universal PDF, it easily supports the creation of final files for digital editions.

Publisher provides a range of output options in PDF and bitmap formats usable for e-editions, or by external conversion tools to create proprietary formats. Publisher's unique internal separation of ads and editorial content facilitates the use of digital edition files for use in interactive versions.


Publisher was written to work in harmony with other software.

Publisher is designed with integration options for business applications like ERP or CRM systems, internal devices like proofers, and even external requirements from different print-site workflows. For example, Publisher can communicate with front-end systems and data can be shared with ERP systems to eliminate manual reentering. Output devices like proofers and printer can be connected using JDF, and Publisher can even cooperate with printing workflow systems, like PuzzleFlow's WebPairer , automator , or other third party workflows.

Options Version and Features

Option or Feature Basic Professional Enterprise
Basic Production

Preflighting and verification that pages conform to the proper production parameters and planning requirements for each title and issue; standard correction for PDF documents; page approval and team collaboration tools; proofer integration; print site delivery; notification subsystem; page export options; full-page ad support, and more.

Publication Planning (Flat Plan)

Digital flat plan with dedicated blocks for editorial content, ads, and images; support for editorial team permissions and notifications.

Advanced PDF/X Workflow

PDF/X and GWG workflow options; Page delivery for print sites that require standardized files;

PDF Trapping

Full vector PDF trapping

Digital Editions Support

Dedicated export workflows that create a publication structure for pages and ads with the correct parameters for the creation of digital editions.

Ads Stitching

Exclusive to Publisher, creation of ad placeholders (proxies), enabling an ad stitching workflow that provides preflight checking and correction of pages and ads separately. Ads and ad proxies are verified and "stitched" (placed on a page) only when approved. The approval process for pages and ads can be independent of each other - late ads delivery is less disruptive.


Full digital on screen approval with color accuracy is available and can replace a classic ink-jet proofing system if desired. Note: digital proofing requires an approval station that is equipped with a high-end display with ICC-based measurement and calibration.

This list is a small example of options for system implementation. Use of each option on each client system is subject to individual, requirements, license agreements, and based on pre-implementation analysis.

Testimonials of Our Customers

Bauer Media Poland

Because of all its features, Publisher is the only system we could find with an environment that integrated support for publishing processes and procedures for the publisher while quietly and automatically addressing the needs of our print suppliers. For this reason, implementation of the Publisher system radically improved, not only our internal processes and procedures, but the quality and accuracy of the PDF files we deliver for printing. It reduced costs and improved deadlines.

Production Team
Bauer Polska

Ready4print Netherlands

A major advantage [of Publisher] is that everybody can look at actual production data. Are all advertisements delivered and correctly? Are all pages ready, with the correct content? Will they print, as expected? Plus, there is no longer a need to move files around. Everything is managed in one system, and you need only look at one interface to see the progress of the magazine.

Toon de Munnik,
Director Ready4print